Supplier Journey
From registration to payment — the complete supplier experience on AzaniaSCM. Follow each step to see how the platform works from your perspective.
Step 1: Register Your Organisation
Visit platform.azaniascm.com and create your supplier account. Enter your company details, CIPC registration number, and primary contact information. You'll receive a verification email to confirm your address.
Step 2: Complete Your Supplier Passport
The Supplier Passport is your verified digital identity on AzaniaSCM. Upload your:
- CIPC company registration documents
- Tax Clearance Certificate / PIN
- B-BBEE certificate and scorecard
- Proof of insurance (professional indemnity, public liability)
- CIDB grading certificate (if applicable)
- Sector-specific certifications (ISO, NHBRC, etc.)
Each document is verified against issuing authority databases where available. Expired documents are flagged automatically — you'll receive reminders before expiry so your passport stays current.
Step 3: Find Opportunities
Browse the Opportunities dashboard to find tenders, RFQs, and RFPs that match your sectors and capabilities. The platform filters opportunities based on your Supplier Passport — you'll see tenders where your credentials and CIDB grading qualify you to bid.
You can also set up alerts to be notified when new opportunities matching your profile are published.
Step 4: Prepare and Submit Your Bid
Download the tender documents, prepare your response, and submit through the secure portal. Every submission is cryptographically sealed — SHA-256 hashing creates a unique fingerprint that proves your document hasn't been altered. Timestamps are recorded to the second.
You can save drafts and return to them before the closing date. Once submitted, you'll receive a confirmation with your bid's cryptographic hash — your proof of submission.
Step 5: Track Your Evaluation
After the closing date, the evaluation committee scores bids using AzaniaSCM's structured evaluation module. You can track the status of your bid in real time — from "Submitted" through "Under Evaluation" to "Awarded" or "Unsuccessful."
If you're unsuccessful, you'll receive notification. South African procurement regulations support query and appeal processes — AzaniaSCM's audit trail ensures the evaluation is defensible and transparent.
Step 6: Contract and Delivery
If awarded, the contract is generated within AzaniaSCM. You'll see the contract terms, delivery milestones, and payment schedule. As you deliver goods or services, delivery confirmations are recorded against the contract — creating the evidence chain from award through to completion.
Step 7: Payment and Performance
Once delivery is confirmed, the three-way match (PO, delivery, invoice) is completed automatically. Payment is processed according to the contract terms. Your performance is scored, building your Supplier Passport reputation for future opportunities.