Procurement & Three-Way Match
Automate three-way matching of purchase orders, goods receipts, and invoices under PFMA controls.
What It Does
Match purchase orders, goods received, and supplier invoices automatically. Discrepancies in quantity, price, or specification are flagged for review before payment is authorised. The system maintains a complete audit trail from requisition through to payment, with exception reporting for management oversight.
Configurable tolerance thresholds allow you to define acceptable variances by category and value. Over-threshold discrepancies are routed to designated approvers with full context, ensuring informed decisions and documented resolutions.
Why It Matters for South African SCM
Three-way matching is a fundamental internal control under PFMA and MFMA. Manual matching is error-prone and time-consuming. AzaniaSCM's automation reduces payment errors, prevents overpayment, and creates the documented evidence chain that auditors require.
In South African public entities, irregular expenditure findings frequently stem from payments made without proper matching or authorisation. The platform ensures that no payment proceeds without verified matching, protecting both the entity's finances and the officials responsible for payment authorisation.